PhD Graduation Checklist / Paperwork Flow Chart

This information sheet lists required paperwork and timing only, from the student's viewpoint. Non-adherence to the deadlines indicated here can result in a delay in graduation.

 

Note: PhD students (for the reason of continuity and simplicity) are encouraged to work with the same group of individuals as the members of their Comprehensive Exam Committee and Dissertation Committee; as such, the ME Department refers to these two committees as the "Committee-on-Studies."

 

Requirement

When

Advisor Assignment Form (Dept)

1st semester (preferably) - Please submit the form to the ME Program Advisement Coordinator.

Graduate Student Activity Report (Dept)

February 15 each year. Follow the instructions on the form.

Qualifying Exam

2nd semester (at the latest); sign up before the end of 1st semester

Committee-on-Studies (Dept)

Prior to Comprehensive Exam

Appointment of Dissertation Committee (OGS)

This form should be filed no later than the first semester of 699 enrollment. If the committee changes, a revised form must be submitted to the OGS along with a written rationale for the change. The OGS may request additional documentation, as appropriate.

Important Note: External (non-UNM) committee members (if any) must be approved by the OGS well in advance. Please CLICK HERE for the required form. You must submit the form to the ME Program Advisement Coordinator.

Application for Candidacy (OGS)

The Application for Candidacy for the Doctoral Degree formally summarizes the program of studies you will be fulfilling for your degree. The necessary form may be downloaded from the OGS' website. The OGS strongly recommends that the Application for Candidacy be completed and approved by the Director of ME Graduate Programs  before the student takes the Comprehensive Examination. Your completed Application for Candidacy form is forwarded to the Office of Graduate Studies during the semester in which you have passed your comprehensive examination. It should be accompanied by the Comprehensive Exam's Report of Examination form. The OGS usually processes the Application for Candidacy forms within approximately four weeks after receiving them. So, if the student does not receive a confirmation of approval within a reasonable window of time, he/she should contact ME Program Advisement Coordinator to make sure that the form is not lost.

Announcement of Comprehensive Exam (OGS)

It is recommended that Comprehensive Exam be taken within a 1-year period after passing the Qualifying Exam. Three (3) weeks prior to the Exam, fill out and submit the online Announcement of Exam form on the UNM Graduate Studies website. The committee chair will be notified once the form is approved.

Report of Comprehensive Exam (OGS)

Submitted to OGS within a 2-week period after the Comprehensive Exam. This is processed by the Exam Committee Chair and ME Program Advisement Coordinator.

Intent to Graduate (Dept)

Note: every time your graduation plan changes, you must re-file the "Intent to Graduate" form. Failure to submit this form on time will delay your graduation. You must submit the form to the ME Program Advisement Coordinator before the deadlines shown on the form.

Announcement of Dissertation Defense (Exam) (OGS)

Three weeks prior to Defense; fill out and submit the online Announcement of Exam form on the UNM Graduate Studies website. The committee chair will be notified once the form is approved.

 

DEFENSE DEADLINES: Complete all degree requirements (including dissertation defense) and make all necessary revisions to the manuscript; then, have it accepted by UNM Graduate Studies (including Information Cover Sheet and Certificate of Final Form) by the following dates:

Spring Graduation - April 15

Summer Graduation - July 15

Fall Graduation - November 15

PhD degree candidates should refer to the UNM Graduate Studies web pages for comprehensive information regarding document submittal.

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Please see the following section of ME Graduate Policy Manual for further information:

| Ph.D. |

Additional useful links: ME Graduate Policy Manual | Contact Information |